Sharing and access
Sharing files and folders by role or by link.
Add people as Viewer, Commenter, or Editor, or share a link.
How it works
Share with people
Add people by username, Chebu address, or the email on their account, up to 50 at a time. Pick a role for them, and send them an email with a message if you like.
Viewer, Commenter, or Editor
Viewers open and download. Commenters also comment. Editors also edit, upload, rename, and restore versions. Managers can share and change roles too.
Link access
Keep an item restricted to the people on it, or open its link to everyone in your workspace or to anyone with a Chebu account who has the link. Choose whether the link lets people view, comment, or edit.
Who has access, and why
The share dialog lists everyone who can open the item and where their access comes from, such as owning it, being a member of its shared drive, being a workspace admin, or a folder above it. The file list shows who can open each item.
Folders and shared drives
Share a folder and everything inside it gets the same role. Add someone to a shared drive with a role, and they have it on every file in that drive.
Checked by the server
Chebu checks a person's role on every request, so viewers and commenters can't change a file from any app. Every change to a role or to the link takes effect right away.
Getting started
- 1
Open Share
Choose Share on a file or folder in Drive, or from the top bar of a document, spreadsheet, presentation, or PDF.
- 2
Add people or set the link
Add people with a role, or choose who can open the item with its link. Copy the link, or email it from Chebu.
- 3
Change it later
Change a person's role or remove them at any time. People can also remove themselves from something shared with them.
FAQ
Common questions
Can I share with people outside my company?
Yes. Share with anyone who has a Chebu account, or set the link so anyone with a Chebu account who has it can open the item. A Chebu account is free.
Do people need to sign in to open a link?
Yes. Every link needs a signed-in Chebu account. A link set to your workspace opens only for its members.
Who can share a file?
People with the Manager role on it. That is the owner of a file in My Drive, a shared drive's managers, and the workspace's owners and admins on its shared drives. Others see who has access but can't change it.
Where do I find what others shared with me?
Drive's Home has a Shared with you section with the files and folders people have shared with you.
How do I stop sharing something?
Open Share, remove the person or lower their role, and set the link back to Restricted if it was open. The change takes effect right away.
Set up your workspace in an afternoon
Connect your domain and add your team. Chebu checks the DNS records for you.